Administra

Guide

Each feature of Administra, step by step, with a picture of the screen at every step.

For managers

Start

  1. A building's list of units, with each unit's owner, permillage and quota Add a building and its units How to add a condominium to Administra: the building, its contacts and its units, each with its permillage and monthly quota.

Collect

  1. The quotas grid, with the choices for one unit's month open Raise the dues and record payments How to raise a year's ordinary quotas in Administra, record each payment, remind owners who owe and issue a unit's debt declaration.
  2. The Attribution by Unit window, with one month added and the amount left to attribute Split extraordinary dues How to raise extraordinary dues in Administra, split by permillage, in equal parts or unit by unit, and follow their installments.
  3. The list of receipts, with one receipt's menu open Issue and send receipts How to issue receipts in Administra, download them in Portuguese or English and email each one to its owner.

Show

  1. The list of contacts, with an owner's menu open and the choice to invite them Share the residents' page How to choose who opens a building's residents' page in Administra, invite each resident and see what the page shows.
  2. A building's list of messages, with a meeting notice sent to everyone Send messages to residents How to connect the management's email to Administra and write to the owners, the tenants or any contact, with To, Cc, Bcc and attachments.

Keep

  1. A building's documents in folders, with the storage used Keep and share documents How to keep a building's documents in Administra, in folders, and share them with the team, with the residents or by a public link.
  2. The activity log, with the latest changes Manage the team and follow the activity How to present the management in Administra, add colleagues to the team, read the activity log and change your own account and language.

Manage

  1. The financial year's accounts: each account's expected balance, the income and the expenses against the budget Keep the building's accounts How to record a building's expenses in Administra, approve the budget, calculate the dues and close the financial year's accounts.
  2. The insurance of each unit and of the common parts: valid, ending soon, expired or not insured Follow tasks and insurance How to record in Administra what a building must do by a date, get the reminders by email, and know which units have their fire insurance in order.